By sharing a Google Drive folder through email from your synced cross-platform “working” folder, you can provide a cloud backed-up editing and download tool for editors without actually moving the files around.
The shared folder can be set to edit or just view contents.
Captions and file names created in Photoshop appear next to a thumbnail large enough to understand the content.
Click on the image and it becomes larger. There are options to edit the description, add a comment about any part of a photo and block the high resolution version from download on each photo.
To share a Google Drive folder, highlight the folder on the web dashboard and follow the link to sharing.
Cloud trash is another level of redundancy that I came across using Google Drive as a synced working folder for visuals across platforms.
When using the Drive software between desktops, I swap files between my laptop and desktop and then eventually delete them the next day making sure they have made it into two York Daily Record/ York Sunday News archives as well as my own. The “working” folder is available for a lab tech at night in the event I have forgotten, or there is a breakdown in archiving that day.
After I delete the files from my synced folders, they remain in the trash folder of Google Drive until I select and delete or delete as a whole from the web interface.
The end result is another level of redundancy for files that may have been lost in the shuffle.
Google Drive is an external cloud drive that syncs all my files through the internet to Android, Chrome, iOS, Windows and MAC. Drive can backup its cloud sync to your desktop/laptop hard drives for redundancy.
I use a “working” folder in my synced PC Drive to work on current photos.
A power outage, computer mechanical failure, theft, or forgetting one file on an office computer is no longer a problem.
I can access anything I have done for the day (or my archive) on my computer at home, my tablet, laptop, Chromebook or smartphones.
A failure of any hard drive or a loss of a smartphone or tablet only requires me to download the Drive app/program and sign into my new device to sync my backed up data.
Google Drive is part of your Google/Gmail account. You have 5 gigs free. It can be found in the black navigation bar of your Gmail account.
I have 100 gigs (plus the 5 free gigs) of Drive that I got free for two years after purchasing a $200 Chromebook.
All my documents, spread sheets and photos are available at anytime on any device and photos backed up in multiple places.
I can search all my files on all devices.
Download the Android Drive app on your Android devices.
In Android, files can be sent (renamed for easier searching later) to your drive account via the sharing link on any image. The folder destination can be set.
I routinely send screen shots to my desktop for blogging via Drive that show up in my PC/laptop or tablet “photos” folder instantly via the share link of photos on my Android device.
Drive can become a networked transfer folder between multiple devices and platforms where you don’t have access to setting up networking.
Download the PC/MAC version by clicking though the Download Google Drive link on the web page of your Google Drive account. Here is a more detailed description from Google (See first image in this post)
Once installed and signed in, your drive will start syncing with your PC/MAC transferring the physical files to that hard drive.
In the preferences of Drive, you may want to choose which files sync to the computer you have installed the Drive software on. I created a separate folder in Drive called “photos” which syncs on two different machines.
You must specify individual folders if you don’t want Drive to sync everything between Drive and your computer.
If you don’t have access to running executable files on your computer, use the web interface.
Now whenever a remote computer is booted up with PC/MAC Drive Sync software, it syncs with anything I have placed in Drive from any platform since the last time it was turned on.
My synced Drive folder is visible in a native PC or MAC folder format where I can view thumbnails and drop and drag just like it was on my computer’s hard drive.
An entire folder or individual files (huge files) can be shared via email without physically transferring the files within an email.
Native Google Docs, Spreadsheets, Presentations, Forms and Drawing files don’t count against the free 5 gig storage.
You can purchase more storage from Google up to 16 terabytes.
Another option is Microsoft Sky Drive with 7 gigs of free storage with mobile apps for Windows, Android and iOS.